View Employee Personal Information  

View Employee Personal Information

Accessibility Instructions

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Overview

Step Actions

Transactions Covered in this User Guide

Key Terms

Employee Personal Information

Accessibility Instructions

Introduction

Step Actions

Key Terms

Text Only Step Actions for Viewing Employee Personal Information

Follow the steps below to view employee personal information.

Steps

1. Select the Manager Self-Service link from the left navigation.

 

2. Select the View Employee Personal Information drop-down menu. The View Employee Information page is displayed. A list of employees is displayed with the current date as the As of date.

 

3. Select the specific employee from the generated list by clicking the button to the left of their name.

 

4. Click the link specific to the information you wish to view.

    

   Helpful Hint: Click the Return to Employee Information link to select a different type of employee information.

    

5. Click the Return to Select Employees link to select a different employee.

Viewing Employee Personal Information

Follow the steps below to view employee personal information.

Steps

1. Select the Manager Self-Service link from the left navigation.

 

2. Select the View Employee Personal Information drop-down menu. The View Employee Information page is displayed. A list of employees is displayed with the current date as the As of date.

 

3. Select the specific employee from the generated list by clicking the button to the left of their name.

 

4. Click the link specific to the information you wish to view.

    

   Helpful Hint: Click the Return to Employee Information link to select a different type of employee information.

    

5. Click the Return to Select Employees link to select a different employee.

Employee Personal Information Screens

Home and Mailing Address

Click the Home and Mailing Addresses link. The Home and Mailing Addresses page displays. Click the Return to Employee Information link to select a different type of employee information.

Email Address

Click the Email Addresses link. The Email Addresses page displays. Click the Return to Employee Information link to select a different type of employee information.

Helpful Hint: If there is no email address listed, then the employee has not been assigned an email address by the agency email exchange administrator. Contact your agency email exchange administrator to update the employee's email address.

Phone Numbers

Click the Phone Numbers link. The Phone Numbers page displays. As a manager, you can edit an employee’s business phone number. Click the Return to Employee Information link to select a different type of employee information.

To edit an employee’s business phone number, enter the new number in the Telephone field corresponding to the Business Phone Type. Then, click the Save button to save the updated phone number. The updated phone number will display in your view of the employee’s information and via the Employee Directory that all employees can access from the CAPPS left navigation menu.

The employee may update his or her phone numbers through CAPPS as well.

Helpful Hint: The employee may refer to the My Profile User Guide for instructions on updating his or her phone numbers.

Emergency Contact

Click the Emergency Contacts link. The Emergency Contacts page displays. Click the Contact Name to see the details of the Emergency Contact. Click the Return to Employee Information link to select a different type of employee information.

Click the link for the contact name that you want to view. The Emergency Contact Detail page displays.

Birthday

Click the Birthday link on the Employee Information page. The Birthday page displays. Click the Return to Employee Information link to select a different type of employee information.

I-9 Documentation

Click the I-9 Documentation Update link. The I-9 Documentation page displays. Click the Return to Employee Information link to select a different type of employee information.

Helpful Hints:

• The employee must first complete the Employee Information and Verification portion of the I-9 before you will have access to the Employer Review and Verification page. Refer the employee to the My Profile User Guide for assistance.

 

• See the I-9 Documentation User Guide for steps on completing I-9 documentation.

 

• As a manager, you may need to update this information for a new employee if it was not available at the time of hire.

 

Visa/Permit Data

Click the Visa/Permit Data link. The Visa Permit Data page displays. Click the Return to Employee Information link to select a different type of employee information.

Helpful Hints:

• See the Visa/Permit Data User Guide for steps on completing Visa or Permit Data.

 

• As a manager, you may need to update this information for an employee who is not a United States citizen.

 

Change Location

Click the Change Location link. The Change Work Location / Mail Drop page displays. Click the Return to Employee Information link to select a different type of employee information.

Helpful Hint: See the Maintain Work Info User Guide for steps to change a location code or the mail drop ID.

Reporting Change

Click the Reporting Change link. The Change Reports To page displays. Click the Return to Employee Information link to select a different type of employee information.

Helpful Hint: See the Maintain Work Info User Guide for steps on completing a Reports To change.

_Key Things to Remember

Key Things to Remember